Custom CRM Development
& Client Portals
A CRM and client portal built around how you sell, serve and deliver — not the other way around.
Off-the-shelf CRMs charge per seat, force generic pipelines and need endless plugins to fit your business. Teams end up tracking the real work in spreadsheets anyway.
Pixarsart's custom CRM development builds the system your team actually needs: your pipeline stages, your data, your automations and your reports, with a secure client portal where customers can see projects, documents, invoices and support requests — all in one place you own.
Faster
Workflow Execution
Better
Decision Support
Stronger
Operational Efficiency
Scalable
Application Performance
Custom CRM & Portal Development Services
Custom CRM Software
Contacts, deals and pipelines designed for your sales process.
Client Portals
Secure self-service access to projects, files and invoices.
Partner & Vendor Portals
Shared workspaces for suppliers, dealers and partners.
Workflow Automation
Follow-ups, approvals and assignments that run themselves.
Reporting & Dashboards
Real-time sales, service and revenue metrics.
Email, SMS & Calendar Integration
Every conversation logged automatically.
AI Assistants in Your CRM
Lead scoring, summaries and next-step suggestions.
CRM Migration
Move data from Salesforce, HubSpot or spreadsheets.
Why Build Your CRM
With Pixarsart
We run our own
Our Kanbaan and client hub platforms are built the same way, so we know what teams actually use.
No per-seat fees
You own the software; add users without new licenses.
Secure by default
Role-based permissions, encryption and audit logs.
Complete transparency with Kanbaan
Every feature and sprint visible live.
How We Build Your Custom CRM
-
Step 1
Process mapping
How leads, customers and work flow through your business
-
Step 2
Design
Pipelines, records, dashboards and portal screens
-
Step 3
Build
CRM, portal and automations in sprints
-
Step 4
Migrate
Import and clean your existing data
-
Step 5
Launch & train
Go live with team training
-
Ongoing
Improve
New automations and reports
Custom CRM or Off-the-Shelf?
Custom CRM
Exact
Off-the-shelf CRM
Approximate
Custom CRM
No per-seat fees
Off-the-shelf CRM
Monthly per user
Custom CRM
Built in, branded
Off-the-shelf CRM
Add-on or extra tool
Custom CRM
You own it
Off-the-shelf CRM
Rented
Custom CRM
Unique workflows, growing teams
Off-the-shelf CRM
Standard sales processes
Pricing
Client Portal
$20K – $45K
- 6–10 weeks
- Login, files, invoices, messages
Custom CRM (Most popular)
$40K – $100K
- 8–16 weeks
- Pipelines, automations, reports
CRM + Portal Platform
$100K+
- 4–8 months
- + Portal, integrations, AI, migration
Custom CRM Software Development,
End to End
-
CRM Integrations
API integration servicesConnect accounting, email and marketing tools.
-
CRM Automation
Business process automationAutomate follow-ups and approvals.
-
AI for CRM
AI development servicesLead scoring and AI summaries.
-
CRM Mobile App
Mobile app developmentYour CRM on iOS and Android.
CRM Technologies
A software development partner for companies that choose quality over the lowest quote
Great products come from the right partnership, and the right partnership starts with honest expectations. Pixarsart isn’t the right fit for every project. That focus is exactly why our clients trust us with the products their business depends on.
Buyers comparing only hourly rates
If the lowest hourly rate is your main decision factor, there are cheaper options out there. We price for outcomes – senior engineers, proper QA and on-time delivery – because rework and missed launches cost far more than a lower rate saves.
Small fixes and quick website updates
Pixarsart focuses on building and scaling apps, software and AI products. For quick website fixes, WordPress or Shopify updates and urgent repairs, our sister brand alley214 offers fast, fixed-price help.
Teams that want to manage every developer task
We work best as an accountable partner, not a pair of hands to direct line by line. You set the goals and priorities, our leads manage delivery, and you keep full visibility of progress in Kanbaan.
Projects without clear ownership on your side
Every successful build has a decision-maker who can review work and give timely feedback. If no one on your team can own the project, we’ll recommend starting with a short discovery workshop first.
Get a Custom CRM Plan
Tell us about your app idea or existing product and we’ll review your requirements, recommend the right architecture, and provide a realistic timeline and cost range.
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Custom CRM Development FAQs
How much does custom CRM development cost?
Most custom CRMs cost $40K–$100K; client portals start around $20K.
Is a custom CRM cheaper than Salesforce long term?
Often, for growing teams. With no per-seat fees, a custom CRM can cost less over 3–5 years.
Can you migrate our data from HubSpot or Salesforce?
Yes. We migrate contacts, deals, history and files, and clean the data on the way.
Can clients log in to see their projects?
Yes. Client portals give customers secure access to projects, documents, invoices and support.